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Custom Airtable Build in a Single Afternoon
Custom Airtable Build in a Single Afternoon
In just a few hours, I helped a nonprofit Christian campground replace clunky spreadsheets and manual tracking with a seamless Airtable system that improved communication across teams, eliminated kitchen guesswork, and created a smoother guest experience—all rolled out with minimal lift from their staff.
Client: Christian Campground
Project Focus: Airtable Base + Interface for Meal Ticket Reservations
My Time Investment: 15-minute discovery call, half day (3-4 hours) to build time for Airtable base + Interface, plus an additional month of tech support during rollout.
The Challenge
The Challenge
Each summer, the campground hosts a beloved Family Camp week, bringing together hundreds of guests for worship, community, and shared meals. However, their process for managing meal ticket reservations was time-consuming and error-prone:
Manual record-keeping in spreadsheets
Inconsistent tools for checking guests in at the dining hall
No reliable method for the kitchen to know how much food to prep
Limited visibility for guest services to follow up on payments or missing information
The campground needed a system that was simple enough for staff and volunteers to use, yet robust enough to deliver accurate, up-to-date information to multiple departments.
The Solution
The Solution
I designed and built a custom Airtable base and interface tailored specifically for the camp’s Family Camp meal ticket workflow. The solution replaced spreadsheets with a unified, automated tool that delivered real-time clarity across departments.
Key Features:
Key Features:
✅ Public Intake Form:
Guests submitted their meal ticket reservations through a user-friendly online form, accessible before and during camp.
✅ Automated Email Summaries:
Upon submission, guests received a confirmation email summarizing their selections, while staff received real-time totals and reservation alerts.
✅ Guest Services Dashboard:
Staff could easily view all reservations, see which guests had completed payments, and flag entries for follow-up—streamlining guest communication.
✅ Daily Meal Counts for the Kitchen:
A daily breakdown by meal (breakfast, lunch, dinner) ensured the kitchen had accurate headcounts to prep food confidently.
✅ Dining Hall Roster for Check-In:
A full roster, filterable by day and meal, allowed dining hall volunteers to check in guests with ease and eliminate confusion at mealtime
The Results
The Results
The new system delivered immediate impact:
Zero missed meal counts—the kitchen had exact numbers and prepared accordingly
Faster guest check-ins with up-to-date rosters
No more spreadsheet chaos—all teams worked from the same, real-time data
Improved guest experience with confirmation emails and seamless service
You don’t have to juggle spreadsheets and chaos to keep things running.
You don’t have to juggle spreadsheets and chaos to keep things running.
With the right tools in place, your team can focus more on people and less on logistics. If your camp, ministry, or mission-driven organization could use a helping hand and a clearer workflow, I’d be honored to support you. Let’s chat about how to make your next workflow run seamlessly.
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